ESSENTIAL DUTIES AND RESPONSIBILITIES include the following, with other duties upon request:

Accounts Payable Management

• Process vendor invoices, payment requests, and expense reimbursements accurately and timely.

• Verify invoices for proper approvals, coding, supporting documentation, and compliance with purchasing policies.

• Maintain accounts payable records and payment schedules.

• Prepare payment batches and coordinate payment processing.

• Respond to vendor inquiries regarding invoices and payment status.

• Maintain organized financial documentation.

Accounts Receivable Management

• Process customer invoices, billings, and receivable transactions.

• Monitor outstanding receivables and follow up on overdue balances.

• Maintain accurate customer account records.

• Support collection activities and communicate status updates to management.

• Assist with revenue tracking and reconciliation activities.

Cash Management and Banking

• Monitor daily cash activity and support cash flow management.

• Perform bank reconciliations and investigate discrepancies.

• Maintain banking records and transaction documentation.

• Assist with cash forecasting and liquidity reporting.

• Support deposits, electronic payments, and other treasury activities.

• Ensure proper authorization and documentation of financial transactions.

Payroll Administration

• Coordinate payroll processing activities and maintain payroll records.

• Review payroll transactions for accuracy and completeness.

• Ensure proper coding and allocation of payroll expenses.

• Maintain payroll documentation and support payroll reporting requirements.

• Coordinate with employees and external payroll providers as needed.

Procurement and Purchasing Support

• Support procurement activities by reviewing purchase requests and financial documentation.

• Assist departments with purchasing procedures and financial requirements.

• Monitor purchase orders, invoices, and payment status.

• Ensure expenditures are properly authorized and recorded.

Financial Recordkeeping and Reporting Support

• Maintain accurate financial transaction records.

• Prepare routine financial reports and transaction summaries.

• Assist with account reconciliations and month-end close activities.

• Provide supporting documentation for audits and financial reviews.

• Assist the Controller with accounting processes and reporting requirements.

Grant and Project Finance Support

• Support the Senior Project Finance Manager with project-related financial transactions.

• Assist with grant and project expense tracking.

• Maintain documentation supporting restricted funding requirements.

• Assist with project billing, reimbursement requests, and financial reporting activities.

Process Improvement

• Identify opportunities to improve financial processes and workflows.

• Recommend improvements to transaction processing and documentation procedures.

• Assist with implementation of financial systems enhancements.

• Promote efficient and consistent financial practices.

Customer Service and Collaboration

• Provide timely and professional support to internal departments and external stakeholders.

• Respond to financial questions and provide guidance on routine financial processes.

• Maintain positive working relationships across the organization.

• Protect confidential financial and employee information.

In all duties, uphold Internews’ Core Values and demonstrate commitment to fostering a culture of Belonging, Dignity, and Justice.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• 5+ years of experience in accounting, finance, bookkeeping, or related financial operations.

• Experience with accounts payable, accounts receivable, payroll, or cash management.

• Experience using QuickBooks or enterprise financial systems.

• Experience in nonprofit, government, utility, grant-funded, or project-based organizations preferred.

• Associate degree in Accounting, Finance, Business Administration, or related field required. Bachelor’s degree in accounting preferred.

• Knowledge of basic accounting principles and financial procedures.

• Ability to maintain accurate records and reconcile financial information.

• Strong attention to detail and organizational skills.

• Ability to manage multiple priorities and meet deadlines.

• Proficiency with accounting software, spreadsheets, and financial systems.

• Strong communication and customer service skills.

• Ability to maintain confidentiality and exercise good judgment.

• Ability to identify errors, resolve discrepancies, and improve processes.

PHYSICAL DEMANDS and WORK ENVIRONMENT:

The physical demands and work environment described here are representative of those that must be met or may be encountered by an employee performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Specific vision abilities required by this job include normal color perception and close vision for use of computer terminal and reading printed and electronic materials. The noise level in the work environment is usually moderate. While performing the duties of this job, the employee is regularly exposed to the risk of radiation from regular exposure to computer VDTs.

Expected office hours are generally Monday through Friday from 8:30 am to 5:00 pm.

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The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the associate a general sense of the responsibilities and expectations of their position. As the nature of business demands change so, too, may the essential functions of this position.